Workshop Proposals

The organizing committee of the 30th International Conference on Automated Planning and Scheduling (ICAPS 2020), to be held in Nancy, France, on June 14-19 2020, invites proposals for its workshop program. The workshops are intended to provide a forum to discuss research advances on a selected topic in an informal setting and to promote dissemination and collaboration on new planning and scheduling challenges.

We welcome proposals from all areas of planning and scheduling. In particular, we encourage proposals that aim to bridge other fields of research with planning and scheduling, or those that take a unique perspective on the ICAPS field.

The workshop (and tutorial) programs will comprise several concurrent events held in the two days before the plenary sessions of the conference. Workshop registration is free for ICAPS participants.

Similar to previous years, related tutorials and workshops are encouraged to be co-proposed and co-run. Every effort will be taken to house related tutorials and workshops in the same venue.

Ideally, workshops will be a half a day in duration (not including possible associated tutorials), with exceptions made for workshops with historically high attendance and program. The format for workshops is open to the individual organizers, and we welcome a mix of formats. Workshop organizers are also encouraged to take initiatives that foster interaction and debate within the community.

Workshop Proposals

Workshop proposals should be no more than 3 pages and should include the following sections:

  1. Description: A description of the workshop topic.
  2. Relevance to ICAPS: A brief discussion of why the topic is of interest to ICAPS at this time, and why the topic is not adequately addressed by other meetings or conferences.
  3. (optional) Tutorial Connection: If relevant, the title and speaker names for the tutorial to be attached to the workshop. A full tutorial proposal needs to be sent to the tutorial chairs (for details, see the separate call for tutorial proposals).
  4. Format: A brief description of the proposed workshop length and format. Innovative formats that aim to increase opportunities for discussion and interaction are encouraged.
  5. Diversity: A description of how the organizers plan to promote diversity in the proposed workshop (both from the organizational and attendee standpoint).
  6. Organization: Names and full contact information for the organizing committee, plus short descriptions of their relevant expertise. Strong proposals include organizers who bring differing perspectives to the workshop topic and who are actively connected to the communities of potential participants.
  7. Estimated Interest: An estimate of the number of workshop speakers (including invited speakers, presenters, panelists, etc.) and the expected number of workshop attendees. Optionally, a list of proposed attendees that have indicated potential (non-binding) interest.

The organizers of accepted workshop proposals are responsible for:

  • Producing a Call for Participation (CFP) and contributing materials for setting up a web page for the workshop by December 19, 2019. The web page and the CFP will be linked to the ICAPS 2020 website. Details on this process will be made available after notification.
  • Additional publicity, such as distributing the CFP to relevant newsgroups and electronic mailing lists (through liaison with the ICAPS 2020 publicity chair) and especially to potential audiences outside the ICAPS community.
  • Organizing the review process for submissions and issuing invitations to participate in the workshop.
  • Formulating a detailed technical program for the workshop and making it available to be uploaded on the ICAPS 2020 website well in advance of the conference. A list of accepted papers for the workshop should be ready to be placed on the website by April 15, 2020.
  • Compiling a camera-ready copy for the workshop proceedings in close interaction with the workshop program chairs. The workshop proceedings will be made available on the ICAPS 2020 website.

Submission Procedure

Workshop proposals should be submitted by email, in plain text or PDF, to both workshop chairs with subject “Workshop Proposal for ICAPS20” no later than December 3, 2019. Workshop organizers will be notified by email of the acceptance or rejection of their proposal by December 9, 2019.

Summary of Important Dates

  • Deadline for submission of workshop proposals: December 3, 2019.
  • Notification of workshop acceptance: December 9, 2019.
  • Workshop Call for Papers and materials for the website: December 19, 2019.
  • List of accepted papers for the website: April 15, 2019.
  • Workshop/Tutorial dates: June 15 and 16, 2020.

Please direct all questions to the workshop program chairs.